Introduction 

1.1 We are committed to safeguarding the privacy of our website visitors and players. 

1.2 This policy applies where we are acting as a data controller with respect to the personal data of our website visitors and players. 

1.3 We will ask you to consent to our use of cookies in accordance with the terms of this policy when you first visit our website. 

1.4 In this policy, “we”, “us” and “our” refers to Hunstanton Tennis Tournament CIC. For more information about us, see Section 9. 

How we use your personal data 

2.1 In this Section 2 we have set out: 

(a) the general categories of personal data that we may process; 

(b) the purposes for which we may process personal data; and 

(c) the legal bases of the processing. 

2.2 We may process data about your use of our website and services (“usage data”). The usage data may include your IP address, geographical location, browser type and version, operating system, referral source, length of visit, page views and website navigation paths, as well as information about the timing, frequency and pattern of your service use. The source of the usage data is Google Analytics and/or MonsterInsights LLC. This usage data may be processed for the purposes of analysing the use of the website and services. The legal basis for this processing is our legitimate interests, namely monitoring and improving our website and the tournament. 

2.3 We may process your personal data that is provided in the course of the use of our services (“service data”). The service data may be processed for the purposes of operating our website, providing our services, ensuring the security of our website and services, maintaining back-ups of our databases and communicating with you. The legal basis for this processing is  our legitimate interests, namely the proper administration of our website. 

2.4 We may process information contained in any enquiry you submit to us regarding the tournament (“enquiry data”). The legal basis for this processing is consent. 

2.5 We may process information relating to transactions, including purchases of goods, that you make through our website (“transaction data”). The transaction data may include your contact details, your card details and the transaction details. The transaction data may be processed for the purpose of supplying the purchased goods and keeping proper records of those transactions. The legal basis for this processing is the performance of a contract between you and our legitimate interests, namely our interest in the proper administration of our website and business. 

2.6 We may process information that you provide to us, and/or when entering the tournament, for the purpose of subscribing to our email notifications (“notification data”). The notification data may be processed for the purposes of sending you the relevant emails. You may unsubscribe from email notifications at any point by clicking ‘unsubscribe’ in one of the emails. The legal basis for this processing is consent. 

2.7 We may process information contained in or relating to any communication that you send to us (“correspondence data”). The correspondence data may include the communication content and metadata associated with the communication. Our website will generate the metadata associated with communications made using the website contact forms. The correspondence data may be processed for the purposes of communicating with you and record-keeping. The legal basis for this processing is our legitimate interests, namely the proper administration of our website and communications with users and/or players. 

2.8 We may process your personal data identified in this policy where necessary for the establishment, exercise or defence of legal claims, whether in court proceedings or in an administrative or out-of-court procedure. The legal basis for this processing is our legitimate interests, namely the protection and assertion of our legal rights, your legal rights and the legal rights of others. 

2.9 In addition to the specific purposes for which we may process your personal data set out in this Section 2, we may also process your personal data where such processing is necessary for compliance with a legal obligation to which we are subject. 

2.10 Please do not supply any other person’s personal data to us. 

Providing your personal data to others 

3.1 We may disclose enquiry data and service data to our website hosting company, Sidekick Digital Limited insofar as reasonably necessary for managing our website. 

3.2 Financial transactions on our website may be handled by our payment services providers. We will share transaction data with our payment services providers only to the extent necessary for the purposes of processing your payments, refunding such payments and dealing with complaints and queries relating to such payments and refunds. You can find information about the payment services providers’ privacy policies and practices by contacting us. 

3.3 In addition to the specific disclosures of personal data set out in this Section 3, we may disclose your personal data where such disclosure is necessary for compliance with a legal obligation to which we are subject. We may also disclose your personal data where such disclosure is necessary for the establishment, exercise or defence of legal claims, whether in court proceedings, or in an administrative, or out-of-court, procedure. 

Retaining and deleting personal data 

4.1 This Section 4 sets out our data retention policies and procedure, which are designed to help ensure that we comply with our legal obligations in relation to the retention and deletion of personal data. 

4.2 Personal data that we process for any purpose, or purposes, shall not be kept for longer than is necessary for that purpose(s) 

4.3 We will retain your personal data until you ask us to delete it, or you unsubscribe from email communications, this is because we want you to have up to date information about each tournament, until you tell us you do not wish to have that information anymore.  

4.4 In some cases it is not possible for us to specify in advance the periods for which your personal data will be retained. In such cases, we will determine the period of retention based on your involvement with the tournament.  

4.5 Notwithstanding the other provisions of this Section 4, we may retain your personal data where such retention is necessary for compliance with a legal obligation. 

Amendments 

5.1 We may update this policy from time to time by publishing a new version on our website. 

5.2 You should check occasionally to ensure you are happy with any changes to this policy. 

Your rights 

6.1 You may instruct us to provide you with any personal data we hold about you. 

6.2 We may withhold personal data that you request to the extent permitted by law. 

6.3 You may instruct us at any time not to process your personal data for marketing purposes. 

6.4 In practice, you will usually either expressly agree in advance to our use of your personal data for marketing purposes, or we will provide you with an opportunity to opt out of the use of your personal data for marketing purposes. 

Cookies  

7.1 For information about the use of cookies on our website please see our Cookies Policy. 

Our details 

8.1 This website is owned and operated by Hunstanton Tennis Tournament CIC. 

8.2 The registered office address is Bank House The Lawns, 33 Thorpe Road, Peterborough, England, PE3 6AB with registration number 15859742. 

8.3 You can contact us: 

(b) using the website contact form; or 

(d) by email at [email protected]. 

Data protection officer 

9.1 You can contact the data protection officer at [email protected]