Privacy Policy

PRIVACY POLICY 

We are making every effort to comply with the UK GDPR as a small organisation. 

We will continually update this page as necessary. We will always be honest and as clear as we can about what we do with your data. 

This page is not exhaustive, and we take your personal information and privacy seriously. If you have any concerns, please contact us by either submitting a form on our website or by emailing [email protected]. 

EMAILS 

When we receive an entry the email address is captured and held on our database. This is secure and is only accessible by relevant members of the committee. The email addresses are used to notify you of updates for the tournament that year and subsequent years unless you choose to unsubscribe. 

PERSONAL DETAILS 

When you enter the tournament using the electronic form on our website, this gets emailed to an email address that is accessible by the relevant members of the committee. Entry forms are then printed and stored in a folder as paper backup should any systems fail. Once your entry has been received, we enter the details into Tennis Tournament Planner (“TTP”), this is owned by the LTA ‘Lawn Tennis Association’ and licenced to tennis venues, referees and organisers, only the relevant members of the committee have the licence key for the Hunstanton Lawn Tennis Tournament.  

To enable us to process your entry and for you to progress through the tournament we will display your first and last names as given by you on the entry form. We will display this in our printed programmes, on printed draw sheets presented on the wall in the pavilion at the Recreation Ground in Hunstanton and on the tables used by the referees in the referee’s marquee, these are used to record scores to enable the committee to track your progress through the tournament.  

The information you have submitted to the LTA will be processed in accordance with their own privacy policy. (https://www.lta.org.uk/) 

This privacy policy does not affect the rights granted to you by the UK GDPR.